CPOTS NEWS

   Charged Particl Optics: Theory and Simulation
   Copyright 2010
   This project has been funded with support
   from the European Commission
Home > Subsistence & Travel > Support

CPOTS 2011 Financial Support

The following official IP rules apply:

Travel Costs

Travel costs for teachers and students from the coordinating higher education institute (HEI) are not eligible, if the IP takes place in the town where the coordinating HEI is located.

Travel costs for teachers and students from a partner HEI are not eligible, if the IP takes place in the town where the partner HEI is located.

Any travel costs for staff not related to actual participation in the Intensive Programme will be accounted for under the heading devoted to organizational costs.

Travel costs incurred outside the countries participating in the Lifelong Learning Programme are not eligible, unless prior written authorization is granted by the National Agency.

Travel costs will be accounted for on the basis of the real costs incurred (including any costs for entry/exit visas as required), either in total or in part only (by applying a ceiling or a maximum percentage).

Boarding passes: Don't forget to keep your original boarding passes on all flights you take to arrive and depart from the IP location. Both conventional and/or electronic boarding passes will be accepted. The later are advantageous because you can save them as an electronic file and send them to the organizers by e-mail. In case you only have a conventional boarding pass you must send original by normal mail and a scanned copy by e-mai to organizer. All boarding passes for trips in both directions are needed. Remember: No boarding pass, no reimbursement - its that simple!

Ground transportation to and from the airport: The IP will also support peripheral costs such as getting from your home to the airport and back or from the airport to your hotel and back, etc. In all cases the cheapest means can only be accomodated - for example the cost of public transportation over taxi. Also receipts/tickets must always accompany any such claims. Only original receipts can be accepted (no photocopies or scans).

Travel by car: Travel to the IP by private or rental car (rather than by air) will be supported up to the amount of the cost of public transportation to get to the IP and up to the maximum amount allocated in the proposal.

Subsistence costs

Subsistence costs for teachers and students from the coordinating HEI are not eligible, if the IP takes place in the town where the coordinating HEI is located.

Subsistence costs for teachers and students from a partner HEI are not eligible, if the IP takes place in the town where the partner HEI is located.

Any subsistence costs not related to actual participation in the Intensive Programme will be accounted for under the heading devoted to organizational costs.

The subsistence costs will be accounted for on the basis of flat rate grants using scales of unit costs as presented below.

For students, the subsistence costs must be calculated from the daily amount: daily subsistence rate defined below, multiplied by the number of days eligible for subsistence (including travel days and weekend days without subject-related activities).

For teaching staff, the subsistence rate must be calculated taking into account the rates defined below (including travel days and weekend days without subject-related activities). For IPs not exceeding 14 days (two weeks), the total subsistence cost is based on the amount for week 1 as indicated below plus the number of additional days multiplied by 1/7 of the difference between the amounts for week 2 and week 1 below.

The IP will pay for subsistence in case of arrival of up to 1 day prior to the official IP date.

Computation of actual costs - compensation

Costs will be computed from the dates of travel information (e.g. tickets, boarding passes etc.) as well as receipts of payments showing dates of check-in and check-out. Furthermore, both students and teachers have to sign a special attendance sheet demonstrating their active presence at the IP.

Important: Students must be present at all lectures/labs within the 10 day work programme of the IP (as certified by their attendance sheet) in order to be fully eligible for full compensation.

The following costs apply to Greece for the 2010-11 IP period:

Travel

Students: 100% of the actual cost up to a max of 450euros.

Teachers: 75% of the actual cost (charter or economy class only).

Subsistence

Students: 20 euros/day or 300 euros/15 days

Teachers: 153 euros/day, 1071 euros/1 week, 1254.43 euros/10 days, 1499 euros/2 weeks and 1523.43 euros/15 days

Please note that travel expenses can be payed before the IP to allow participants to secure the cheapest possible tickets. However, subsistence expenses are usually payed upon completion of the IP and after all receipts and two-way boarding passes have been submitted to the project coordinator promptly. Expenses are typically payed by bank transfer directly to each participant.

It is quite common for IPs to have students (and teachers if they so elect) stay at the same prearranged apartment hotel for a better price. Students usually stay two or three together in an apartment with cooking amenities to further reduce cost. In this case, the project coordinator pays directly to the hotel thus avoiding delays of individual compensations.

Special arrangements for all participants have been made with the apartment hotel Albatross. This hotel is in Ammoudara, 200m from the beach and about 4km from the Physics Dept. of the Univ. of Crete. Classes are usually accessed by private car rental or taxi shared amongst the students and/or teachers.

Last Update: 05/10/11 23:59:38